Hiring Bookkeeper/Administrative Assistant

July 3, 2021

JOB TITLE: Bookkeeper/Administrative Assistant

DEADLINE FOR APPLICATION: July 23, 2021

HOW TO APPLY: send resume and cover letter to info@ettaprojects.org

JOB SUMMARY: The position of Bookkeeper/Administrative Assistant is an administrative position of Etta Projects, a US NGO working in development projects in Bolivia. This position will work in partnership with, and under the guidance of, the Director of Operations. This is a non-exempt, part time position at 20-30 hours per week. Starting salary is $20 per hour.

This position has been established to provide financial and administrative assistance to the Director of Operations. The successful applicant will work from the organization’s office in Tacoma, WA.

MAJOR RESPONSIBILITIES:

The following items outline the specific job responsibilities for this position.

1. Assist in keeping the organization’s financial records. Prepare vouchers and/or checks for bills to be authorized for payment. Enter bills and post to the appropriate accounts. Work with organization’s accountant(s) and Bolivian administrative staff to properly allocate expenses and revenues in a timely and accurate fashion.
2. Assist Director of Operations and volunteers with filing, copying, mailing, and other miscellaneous administrative tasks.
3. Assist with preparing and disseminating financial and program evaluation reports.
4. Assist in putting together grant billings and reports. Assist in tracking grant budgets.
5. Maintain the standardized filing system for organization’s records.
6. Attends board meetings and distributes all regular and special meeting minutes.
7. Purchase of office supplies as needed.
8. Perform other administrative tasks as needed by the Director of Operations and Board of Directors.
9. Keep up to date on current office computer software and be able to assist with report design and editing.

REQUIRED MINIMUM QUALIFICATIONS:

• Associate degree in Accounting, Finance, Business Administration, or closely related field. Qualifying experience of at least 2 years in a closely related field may substitute for education requirements. Previous administrative experience must be in a nonprofit or governmental agency to substitute for educational requirements.
• Understanding of accounting principles. Experienced in money management standards for nonprofits or local units of government and possesses a basic understanding of the use of and restrictions upon grant funds.
• Proficiency with QuickBooks Enterprise Edition accounting software.
• Adept with all office equipment including computers, Internet, and e-mail. Must be adept with MS Office software, including Excel spreadsheets, and understand database principles.
• Competency in reading, writing, speaking, hearing, and understanding the English and Spanish languages.
• Excellent communication and multi-tasking skills required for interaction with coworkers, Board members, organizational partners, and volunteers.
• Demonstrated ability to establish and maintain effective working and public relations.

DESIRED QUALIFICATIONS:

• Experience with grant writing and reporting.
• Experience with fundraising and event planning.
• Grant research and reporting.
• Ability and willingness to travel to Bolivia preferred.

ORGANIZATION OVERVIEW:

Etta Projects is a nonprofit public health organization with offices in the USA (WA) and Eastern Bolivia. Etta Projects (EP) collaborates with Bolivian communities, creating sustainable solutions to improve health, sanitation, and clean water.

Etta Projects was created in 2003 to honor the life and legacy of Etta Turner, a Washington teenager whose young life ended tragically in November 2002 when she was in Bolivia as a Rotary International Exchange student. Since our establishment we have supported thousands of families and communities in Bolivia.

The philosophy of EP has always been one of sustainable development – the conviction that local people know their needs best and that they also have the power to meet those needs. Projects are designed based on the needs and recommendations of community members and implemented hand in hand with the community. EP provides the expertise and materials community members request to make their visions a reality.

The core of all projects is training and education to empower participants with the tools to make sustainable changes in their lives. Program areas include water, sanitation, health, hygiene, nutrition, gender equity, leadership training and education.

EP believes that healthy communities evolve from empowered leaders with innovative ideas, tools, and strategies to improve existing conditions.

Etta Projects is an Equal Opportunity Employer and welcomes qualified applicants from diverse backgrounds.